How Harnex Used an AI Hiring Platform to Reduce Time-to-Hire by 60%
Introduction
Harnex Systems Pvt. Ltd., with over 50 years of experience since 1968, is a global leader in manufacturing of world-class wiring harnesses, battery cables, fuse box assemblies, and sensor cables. Serving diversified range of industries like automotive, farm equipment, construction, medical, and industrial sectors, Harnex constantly strives for operational excellence and timely delivery of customer-specific products.
Challenges
As a rapidly expanding manufacturing entity, Harnex faced remarkable challenges in its recruitment processes. They experienced a bottleneck in their traditional hiring practices because of the overwhelming number of applications for numerous positions ranging from engineering and management to skilled technicians.
The time-to-hire process was frequently prolonged to several weeks or even months due to the labour-intensive and resource-intensive nature of manual resume screening interview scheduling and initial assessments.
Production schedules were impacted hiring expenses increased and top talent was occasionally lost to rivals because of the drawn-out hiring cycles. Harnex recognized the urgent need to simplify its talent acquisition process to maintain its competitive edge and support its growth trajectory.
Solution
Adoption of AI Hiring Platform (Niyuk)
To overcome these significant obstacles Harnex Systems implemented Niyuk a cutting-edge AI hiring platform for their hiring automation. The best way to streamline their hiring process was to use Niyuk’s full feature set which includes AI-powered resume parsing automated candidate screening and intelligent interview scheduling.
In line with Harnexs dedication to implementing the newest technology the platform promised to provide much-needed efficiency and accuracy to their hiring efforts.
Implementation Timeline
The implementation of Niyuk as AI recruiting tool at Harnex Systems followed a phased approach to ensure smoother integration and user adoption:
Planning &
Configuration
Starting workshops were conducted with Harnex’s HR and IT teams to analyse requirements, customize screening criteria, and integrate Niyuk with their existing HRIS (Human Resources Information System).
Pilot Program &
Training
Niyuk was rolled out for a pilot program focusing on high-volume hiring departments. Complete training sessions offered to all recruiters, hiring managers.
Full Deployment &
Optimization
Following successful pilot results, Niyuk, as an AI recruiting tool was deployed across all departments. Consistent optimization had initiated to boost the accuracy and efficiency of the AI algorithms based on feedback and performance tables.
Results
Adopting Niyuk improved Harnex Systems operational effectiveness and talent acquisition success by providing notable and quantifiable gains across important recruitment metrics.
- Time-to-Hire
Harnex achieved a remarkable 60% reduction in time-to-hire. Prior to Niyuk, the average time to fill a critical position, like a Production Engineer or a Quality Assurance Technician, often stretched to 8-10 weeks. With Niyuk, this average time was consistently brought down to 3-4 weeks.
This drastic acceleration means those departments could onboard essential talent much faster, lowering project delays and retaining production momentum.
For instance, a vital senior management role that normally took 12-14 weeks to fill was successfully closed in 6 weeks, displaying Niyuk’s ability to explore even complex hires by fast identifying and background check of top-tier candidates.
This quick cycle of days enables critical roles to be filled much faster.
- Cost-per-Hire
By automation of repetitive tasks, dropping off dependencies on external resources for initial screening, and minimizing recruiter overtime, Harnex realized an estimated 25% decline in cost-per-hire. Before Niyuk, significant expenditure was allocated to job board postings, external head-hunter fees for initial candidate sourcing, and substantial recruiter hours dedicated to manual resume reviews and phone screenings.
Niyuk’s AI-based faster candidate screening capabilities mainly reduced the urge for these external services and optimized internal resource allocation. For instance, for every 100 hires, Harnex estimated savings of ₹5,00,000 annually in recruitment expenses, leading to a more efficient allocation of their HR budget.
This also included a drop in the indirect costs related with vacant positions, like lost productivity and increased workload on current staff.
- Candidate Satisfaction
The expedited and transparent hiring process, coupled with fast feedback loops allowed by Niyuk, led to a remarkable improvement in candidate satisfaction. According to Harnex’s candidate feedback surveys the number of positive comments about the effectiveness and professionalism of their hiring process increased by 35%.
From the initial acknowledgement of their application to the scheduling of their interviews candidates valued the timely responses and transparent communication. The platform made the candidates experience more interesting and less frustrating by providing timely updates and progress notifications. This positive perception not only improved Harnex’s employer brand but also increased their acceptance rates among preferred candidates, as top talent is often drawn to companies with smarter and respectful hiring practices.
Prime Takeaways
Harnex Systems’ alliance with Niyuk displays the transformative power of AI in human resources. By starting an AI hiring platform, Harnex addressed its instant recruitment bottlenecks and developed a future-driven talent acquisition strategy.
The Prime Takeaways Include
Better Candidate Experience
An expeditious open procedure improves the employer brands reputation.
Efficiency Gains
AI automation improves hiring cycles and reduces the need for human labor
Cost Savings
The actual cost savings come from simplified processes and less manual involvement.
HR Processes
Departments could deliberately refocus their attention from administrative duties to goals that are more business-driven like retaining and developing talent.
Industry
Manufacturing- Automotive & Industrial Equipment
Project Overview
“Through Niyuk’s AI hiring platform, Harnex Systems was able to automate many processes – candidate screening, optimize interview scheduling, and remarkably accelerate its time-to-hire, making sure about the critical roles, were filled efficiently with top talent.”
Reported Results
Harnex Systems has:
- AI Interview empowers easy, initial screening, precisely identifying candidates with maximum role alignment.
- AI Interview helps in almost 60 to 70% time saving for initial-stage interviews.
- AI interview ensures fair interview experience with consistency
- AI interview helps in reducing dependencies on recruiters for repetitive screening
Technology
AI-powered resume parsing, natural language processing (NLP) for candidate screening, automated interview scheduling, machine learning for predictive analytics in talent matching.
Functions
Human Resources, Recruitment, Talent Acquisition
Background
Harnex Systems, a leader in manufacturing wiring harnesses and related components for over 50 years, countered growing challenges with its conventional, manual recruitment processes. High numbers of applications cause extended hiring cycles, cost raisings, and the risk to lose preferable or deserving candidates. The company tapped the need for a technological advancement to support its fastest expansion and retains its competitive edge in an evolving industrial scenario.
Benefits
- Quick identification, engagement with qualified candidates.
- Reduced operational costs related with recruitment. Results in recruitment optimization.
- Enhanced overall candidate experience and employer branding.
- Improved recruiter productivity by repetitive tasks automation.
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